Scenario 2

GCD Rules To Live By


Our method is a specially developed design thinking method for children, which incorporates thinking and making with technologies. In order to maintain quality globally, we need all of our hosts to stay true to the rules. Please follow all of them and you’ll be off to a great start:

  1. You must have a signed Participation Agreement in order to organise a Global Children’s Designathon. You may not use the Global Children’s Designathon and/or Designathon Works brand or trademark without this license.

  2. GCD event / grand finale must be held in all the cities at the same date, January 23rd 2021, 10 am to 5 pm local time.
  3. GCD event names must be city-based. Like for instance Global Children's Designathon Amsterdam. Names co-branded with organisations are not allowed.

  4. GCD event must stand alone, and cannot be co-branded with another organisation. Companies can only interact with GCD events as partners and sponsors.

  5. Designathon Works delivers a complete logo set to licensed host to use during the term of the license, for use only in conjunction with your event. (Logos are not to be designed by event hosts.)





Timeline


Project phases for the GCD:
Phase 1

  • June / Oct 2020: putting together your team, fundraising and establishing partners for the challenge.

Phase 2
  • Nov 2020 / Jan 2021: promoting the challenge, inviting children, jury, translating & adapting the method, webinar.

Phase 3
  • December 7th 2020 / Jan 15th 2021: online workshops- designathon steps until sketching. After the workshop, children email their sketches to the host.
Phase 4
  • January 11th - January 16th: Select the finalists
  • January 18th: Announce the finalists and invite them for the online exchange and presentations on January 23rd, the Global Children's Designathon.
Phase 5
  • January 23rd, 2021: Global Children’s Designathon!
Phase 6
  • Jan / Feb 2021: storytelling, evaluation.





Sponsorship & Finance


We see our sponsors as partners who are getting involved with a project. Because of this, it is important to take the time to educate them about the both the philosophy and value of Designation Works. Look for businesses and organisations that aim to make the world better through technology, education, design, science, arts, food, media and collaboration. Let sponsors know that working with GCD provides an opportunity to do something different within their own communities.

Rules

  1. Hosts must find their own sponsors.
  2. We strictly forbid sponsorship by companies or organisations who deal in: tobacco/cigarettes, adult-oriented products/services, weapons/ammunition.
  3. GCD event must stand alone, and cannot be co-branded with another organisation. Companies can only interact with GCD events as partners and sponsors.
  4. GCD event names must be city-based. Like for instance Global Children Designation Amsterdam. Names co-branded with organisations are not allowed.
  5. Sponsors cannot influence content. Sponsors may have no editorial control or veto power over your program.
  6. GCD events may not be used as fundraisers. GCD events should not be used to raise money for any causes or charities. If the event is run through an existing nonprofit, the event can’t be used as a fundraiser for that nonprofit. All money must go into production costs of the GCD event itself.


Determining sponsorship needs
  • Prioritise budget needs: making a project budget before you begin and prioritising the most important cost elements for your event can help you approach potential sponsors in a targeted way.
  • Consider in-kind contributions: many GCD event costs can be covered through in-kind contributions from sponsors (such as marketing materials). Other costs require cash. Determining how much of each kind of contribution you need can help you prioritise who to approach.

It is up to each host, along with the representative of each company, to determine the terms of any given partnership, within the sponsorship rules.


Costs that are commonly covered by sponsorship:
  • Marketing materials (flyers, stickers, banners, t-shirts) (in-kind)
  • Event production (in-kind)
  • Media coverage (in-kind)


Our support
  • Overall event co-ordination
  • Designathon method and guides how to work with to facilitate the process
  • Support in connecting, setting up the event in each place and connecting the hosts to each other
  • Artwork designs for promotional materials such as flyers, headers, stickers t-shirts and certificates
  • A central website to document the process, locations and outcomes of the GCD 2021
  • PR and communications around the global event to amplify the call for Future Ready education and to highlight the role of children in designing better futures

Companies and organisations that support us:
Patagonia, Stavros Niarchos Foundation, Chocolonely Foundation, Municipality of Amsterdam and Talud.




Your Team


Recruiting your team
The first step for any GCD host should be assembling the team. Putting together a trust of committed individuals who will help make the whole thing happen. You are the host, but GCD is definitely a group effort!
Choosing the right volunteers can be one of the toughest parts of the GCD experience, but can yield some of the greatest rewards. Favour organised, self-managed and hardworking individuals. Look for people who have both the skills needed and the bandwidth.

Roles
There are a number of roles needed. The roles and profiles are:

  • The main host. General Superhero and Visionary. Affiliation with children, future education, creativity, and technologies.
  • 1 or 2 facilitators. This adults will host the online workshops and online finale.
  • 1 or 2 technical suport. This adults will support the facilitator of the online workshop in all technicalities involving the hosting of the online workshops and online finale.
  • General assistant. This is an adult who can help have overview of the event and can help out as needed. Someone used to working with groups of children would be helpful.
  • Storyteller / blogger. This is someone responsible for all the blogging and social media. Before, during and after the event.
 Not compulsory but nice to have.
You will need all of the above mentioned capabilities on your facilitation team.
Facilitators carry the spirit of the event. They are the guidance and a friend to a child, and an evangelist with a mission to empower and promote children’s creativity and innovative thinking to make a better world. Facilitators should have an affinity for working with children and appreciating the child’s perspective. They should be open to new ideas.

Coordinating your team
  • Engage your team: You shouldn’t be the only evangelist of GCD on your team. Help your team understand the essence of what they’re trying to create by exposing them to our method.

  • Create an organisational plan: assign specific roles to your team members and create an organisational plan that lays out the overall team structure as well as responsibilities and milestones for each role

  • Assign roles / tasks: divide the major components listed above into specific roles that your members can take on.

  • Embrace the role of Lead Curator: As event organiser, you are the ultimate steward of the event. Oversee the core team and tackle individual tasks as needed or desired.

  • Utilise project management tools: consider using free project management software such as Asana or Trello. Google Docs are helpful for content management across the team.

  • Develop a project timeline: Use the timeline we shared with you to develop a general overall plan for planning and implementation. Also develop a more detailed timeline with key deadlines.

  • Join the Facebook GCD hosts group: The GCD hosts group on Facebook is place to connect with each other and share tips and ideas around GCD. If you never received the invite, email ina@designathon.nl

  • Be flexible: with any event, there is bound to be last minute scheduling conflicts, technical issues and other unexpected roadblocks. Wherever possible, have backup plans that can be deployed if needed.

  • Keep things fun: the level of commitment needed to put on a GCD event can sometimes feel daunting. Helping everyone, including yourself, to have fun can make the overall process easier. Try to do team building activities like having potlucks alongside meetings or attending a fun event together.

Like you, volunteers will be giving significant amounts of their time to this endeavour. Find ways to express to them their value during the recruitment process as well as throughout event planning. From perks such as being acknowledged on the website to a volunteer appreciation event, you can help build and maintain a collective of happy and engaged volunteers.




"Pizza Evening"


This is how we call the team meeting in which your team comes together to get acquainted with the theme. This year and due to Covid-19 restrictions and depending on which scenario your team is participating in this will be different. For Scenario 2 where your team meets online only you can have “pizza evening” together through a zoom/skype video to get better acquainted with the theme and running online workshops. Keep it fun and inventive!




Theme: Clean Energy & Climate


The core of the whole Global Children’s Designathon is the Designathon workshop and its theme. This year's theme is ‘Clean Energy & Climate’. Two versions We have made two versions of the theme this year to cater for the fact that we want the children to focus on solving problems in their own city / region.

  1. For the children who don’t experience energy poverty we want them to focus more on the transition from fossil fuels to clean energy (theme version A) and the needed inventions and lifestyle changes.
  2. For the children who do experience energy poverty or see it in their region they can choose if they want to focus on tackling energy poverty or the transition to clean energy (theme version B).
They can of course make a combination. As a host you can choose which emphasis you think is more suitable for your community. If you’re in doubt mail Emer, emer@designathon.nl In this folder you will find all things necessary to run the Designathon workshop:
  • Theme presentation:
    • Version A
    • Version B
We recommend that you replace some of the slides of the Solutions with a local example(s). Look for the solutions that are innovative, inspiring, and tackle at least one of the problems mentioned. Under each slide, you'll find info and examples of how you can introduce the slide to children or which questions you could ask the children. All of this you can also find in the Theme guidelines (Version A and Version B).
  • Worksheet: During an online workshop children will work with only one worksheet
!!! Important: do not work directly in these files but make a copy of it and work from there !!! Letter type used: Avenir bold. Make sure to translate all of the materials to your language.




Branding & Marcom


In order to tailor this global program and to make our audiences recognise and love GCD, we must all agree to follow the communication standards. These guidelines help us speak with a unified voice. If you have any questions about marketing or promoting your GCD event after reviewing this section, please contact Ina.

Rules

  1. GCD event names must be city-based. Like for instance Global Children Designation Amsterdam. Names co-branded with organisations are not allowed.

  2. GCD event must stand alone, and cannot be co-branded or associated with another organisation. Companies can only interact with GCD events as sponsors.

  3. Designathon Works will deliver a logo set and artworks to the licensed host for use during the term of the license, for use only in conjunction with your event. (Logos are not to be designed by event hosts.) Designed collateral is subject to review and approval.

  4. GCD logo must appear on your GCD website (optional), all outbound communication and all marketing materials.

Artworks Designathon artworks not only add a brand but also add the fun! You can download them from here.
  • Headers
  • T-shirts
  • Buttons & stickers
  • Certificates
Adapting artworks The artworks are available in illustrator format (.ai). You can translate the artworks and add your own logos. A very important note: DON'T REMOVE THE EXISTING LOGOS! Those are the logos from the global sponsors. Guidelines Here are some important guidelines as to the use of the artworks. We have to make sure that the logos from the global sponsors always remain on each artworks. You can move them around but please don't remove them. Thanks!
  • Headers: translate, and add your own logos (next to the ones that are already there).
  • You can use the T-shirts, buttons and stickers as they are, you don't have to adjust anything.
  • Certificates: translate, replace "xxxxxx" with the name of your city, insert the name of the child where it says 'Ina Conkic'. Add a signature of yourself or of a VIP guest, add the logo of your main sponsor (if you have one).




Jury


Presentation part is the moment when children proudly share their work with the rest of the participants, with the jury, their parents and everyone else in the audience. After each presentation children will receive a feedback. Tasks of the jury

  1. To give encouraging feedback on the designs of the children.
  2. To choose the winner
Criteria Keep the following criteria in mind when you start selecting and inviting experts: We would like the experts to be from mixed fields: innovation, technology, education, design, theme expert, etc. 50% male and 50% female. It would be wonderful if you could include a child in the panel. Ask the jury to really commit. Briefing jury coming soon.




Presentation Audience


GCD is a global community that believes in the power of children's creativity and wants to raise awareness of the importance of involving children in the design of society together. Because of COVID-19, you choose to do the presentations online this year. This is how you can share it with your audience:

  • Share the live presentation via a Youtube channel, Facebook, etc.
  • Share the viewing link with your audience before the presentations begin
  • Share the link with all participating children, parents, your special guests
  • Make sure the parents of the finalists agree and make sure they have signed the quit claim.
  • Make sure not to reveil any of the finalists' personal details (their surnames, addresses, etc.)




Evaluation


After your event is finished, you'll need to fill out and submit the official GCD host feedback form.
Your feedback is valuable to us. We take it into account when preparing for the next edition of the GCD.




Top Three


Due to budget constraints and down-sizing of our team this year, we are unfortunately unable to conduct a research for our annual report The Global Voices of the Next Generation. However, we would still love to share the children’s ideas/solutions with the world, and let their voices be heard, shared and amplified. And of course, we would love to show-off the great people who made this possible! Here is what we need from you: BEFORE THE EVENT

  • Send us a short bio of you and your organization.
  • Send us a short description of your event.
DURING & AFTER THE EVENT:
  • Send us the portrait photos and descriptions of the top 3 ideas/solutions children came up during the event. The explanation should involve: name of the idea, problem they where solving and a description of how their design works.
  • You will receive the report! :)
Last years report: Global Voices of the Next Generation on: Food & Climate Action.




Designathon Method


Designathon method combines aspects of Design Thinking and Maker Education, both approaches which are gaining ground in education systems around the world. This method is a great way to embed project based learning into the school curriculum and focuses on the Sustainable Development Goals (SDGs) and 21st century skills (defined by WEF) such as creative problem solving, critical thinking, collaboration, empathy and digital literacy. Designathon method has an underlying pedagogical model inspired by Reggio Emilia approach, John Dewey’s ‘Child and the Curriculum’ and Seymour Papert’s learning theory constructivism. It also promotes learning transfer as defined by Mayer & Wittrock, 1996: Transfer is the ability to use what was learned to solve new problems, answer new questions, or facilitate learning new subject matter.


The designathon process in steps:
The design process will be the same in each location. It has been written up with clear guidelines, timings and instructions for facilitation. We would like to ask you for your input of local examples for the slides (we deliver the slides, you add local examples) at the beginning of the process, so that they represent each locations and their local context. In order to be well prepared to run a designathon, you and your team should read our GCD designathon guidebook and watch our online training video.
Technologies and materials
The technologies and prototype materials we use will be the same in each location:

  • Maker kit (basic electronic pieces such as motors, LED’s, wires) will be provided by Designathon Works for each location to work with. The shipping of maker kit, especially to non-European countries turned out to be quite expensive and the costs unpredictable. So if you know anyone travelling to your location from Amsterdam any time before the GCD takes place, it'd be great if you could, with our help, arrange for that person to take the maker kit with her/him. If that doesn't work out, then please give us all your details so that we can ship it using UPS. Be aware: you might need to pay for the import costs.
  • Making materials (cardboard boxes, bottle tops, straws, plastic bottles and other recycling materials) and tools (scissors, glue-guns, screwdrivers, pliers, etc). See Maker kit, tools & making materials doc for the complete list and check out Making tips doc for how-to guide.




Post Event


So, you’ve just finished this big-deal amazing GCD event, you’re elated, but also a little tired—and we want more? Conclusions are important, and as the GCD event grows, it’s imperative that you talk about the conversations and multimedia generated by your GCD event.
The success of the GCD program depends on hosts’ reports and feedback. What you are creating is important, and it should be shared!
Sharing your experience

  • Continue to tell the world about GCD! Update your personal blog, website and social media accounts to share links to your GCD event site. Quote or tweet about children’s inventions, special guests, feedback. Remember to keep it short and sweet, with an inspiring saying about GCD or your individual event.




How to host a designathon SDG challenge


You can find the info here. With this doc you can invite schools and afterschool programs to join the challenge.




Online workshops


Here you can find the information on how to facilitate an online workshop.




Finale on January 23rd: the Global Children's Designathon 2021


Find a day script here.





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The Netherlands

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